Freelance Invoice
A free freelance invoice template with line items, tax and payment terms. Add your logo, set a due date and export a PDF invoice in minutes.
This one is built for the freelance pattern: a handful of line items, an hourly or fixed rate, and a client who pays on receipt rather than through a purchase-order process. The layout keeps your business details in one block, puts the invoice number and due date where a client looks for them, and repeats the amount due so it cannot be misread.
What the template contains
- Your business details with a logo block
- Client details, invoice number, issue and due dates
- Line items — description, hours or quantity, rate, amount
- Subtotal, tax and the amount due in figures
- Payment details and a short note on terms
How it differs from the others
Compared with the service invoice, this one assumes no purchase-order reference and no approver chain: there is no field for a PO number, and the payment window defaults to short rather than thirty or sixty days. When your client sits inside a company that needs a PO on every invoice, the service invoice saves a round of email.
When not to use it
Avoid it when you bill a fixed amount each month — a retainer invoice states the period covered and what it includes, which heads off the 'what is this for?' reply. If you invoice the same client repeatedly for varied work, a time-and-materials layout tracks the detail better.
Frequently asked questions
- What should go in the line items?
- Anything the client can match to what they agreed to buy — a description, the period it covers, the quantity and the rate. Vague lines are the most common cause of slow payment.
- Should I state late-payment terms?
- Yes. A due date, and what happens after it, is the cheapest thing you can do to get paid on time.
- Can I save my details for next time?
- Yes. Set your business details and brand once and every invoice carries them, so a new one is mostly line items.